See how owners and dispatchers use route planning, driver performance and financial records to make better decisions. Explore the delivery workflow, fleet tools, bulk haulage and optional port services below.
Start your 90-day fleet trialCreate the job, assign a truck and driver, follow the trip and collect proof of delivery (POD).
Step 1
Enter the customer, route and timing for a direct, multi-stop, bulk or port delivery.
Step 2
Choose the truck and driver from your fleet. Required dangerous-goods credentials are checked before assignment.
Step 3
Follow the trip using your connected tracker or the driver's phone. Send the customer a link to check delivery progress.
Step 4
Collect the delivery photo and recipient signature. Check the proof of delivery before preparing the invoice.
Fleet
Review expired documents, approaching expiry dates, vehicle defects and outstanding PODs.
On this screen
Port tools
Check reported gate delays and approach-road conditions before sending a truck. Go, wait and hold suggestions help your dispatcher decide when to leave.
On this screen
Deliveries & vessels
Published TPT stack windows show when export drop-off opens and closes, so the yard run can be planned against the terminal's cut-off. Confirm the latest official notice before dispatch.
On this screen
Roads & cameras
Bayhead, the M7, the N2 junction and other approach legs show current or estimated speed and delay. The desk can see which part of the approach is slow before the truck joins the queue.
On this screen
Tools are grouped by task, with an order suited to owners and dispatchers.
Prioritise today's jobs, late deliveries, missing PODs and operational exceptions. See working and available trucks alongside available location updates, then open the relevant job to act.
Owners can review financial performance and outstanding work. Dispatchers see planning and active deliveries first, with access to records governed by their role.
Choose general freight, port, bulk or mixed work in Preferences.
Choose how much detail to show and how closely to space the rows. Access to fleet records still depends on your role.
Plan jobs and record proof of delivery.
Plan collection and delivery locations, scheduled times and stops for customer or port jobs.
Compare delivery stop orders and estimated costs, including the return journey. Fuel estimates use vehicle class, cargo weight, distance and road slope, with loaded outbound and empty-return litres shown separately. Assumptions and missing elevation coverage remain visible.
Capture a photo and signature, then have a manager verify the POD. Verification calculates the charge or flags a billing problem for review.
Send your customer a link to follow progress. They do not need a login or an app. No driver name, phone, or plate. Not offered on bulk cycles in this release.
View truck positions from connected GPS sources.
Assign repeated quarry or mine loads for the day.
Assign the truck, driver, loading site and delivery site. Follow completed loads and accepted tonnes throughout the day.
Photograph the ticket and check its net mass. A manager reviews the ticket before it is marked ready for invoicing.
Both the Android and web driver apps save bulk updates and weighbridge captures on the phone, then send them when the connection returns.
Note: Bulk rate cards and bulk invoices are not yet available. We do not claim RTMS or dangerous-goods compliance on bulk work.
What you need before you send a truck to the terminal.
Port conditions from available feeds. Coverage varies by port, with the most detail currently available for Durban.
Road-authority feeds, cameras and connected trucks contribute to corridor conditions.
View approach-road images. Camera checks support warnings from other sources; they do not create alerts on their own.
Vessels berthed, at anchorage, or approaching — useful when gate pressure is about to rise.
Wind and swell affecting cranes and marine operations.
Usual busy and quiet periods per port, so you can plan around known rush times as well as today's picture.
Ranked TPT / Navis booking times from port history, your yard drive, approach roads, and the return leg — before you book a slot that will not work. You still book in Navis yourself.
When the road into Durban is bad enough, Vulaway flags that a rail enquiry may be worth a phone call. There is no live Transnet freight booking inside the product; that stays manual.
Trucks, trailers, drivers, papers, and invoices.
Add your fleet yourself. Each driver gets a username and password — not the fleet access code.
Review punctuality, paperwork, dispatch responses and credential status. Fuel averages show measured L/km and L/100 km for completed trips with consumption records, alongside sample counts and a separate planned average. Purchase litres are not measured consumption, and fuel does not change the performance score.
Filter pre-trip inspections, review reported defects and record maintenance costs. Keep vehicle and driver documents together and follow up approaching expiry dates.
Export supported overload, driver-hours, credential and maintenance records for a period. The audit pack is not a compliance certificate and does not include pre-trip inspections. Diesel logbook exports organise recorded evidence for review.
Save the yards you actually use. Drive times to port and back use those addresses, not a straight line on a map.
Drivers can share trip location through the web or Android driver app. The Android app shows a notification while tracking. Connected Cartrack, Geotab or Ctrack data takes priority over phone location.
See when a driver arrives, joins the queue, and clears the gate.
Drivers can send an emergency or breakdown alert with their last known location. Sending requires a data connection.
Hazchem and PrDP-D credentials are checked when assigning a driver to a job with a hazard class or UN number. Mass, hours and COF checks do not yet block delivery planning.
Record confirmed TPT slots and the time to leave your yard.
Review proof of delivery to calculate the trip charge from your rate card. Prepare the invoice under Commercial, then print it, export it or share it using your own email app.
Use financial and operational records to decide where to focus.
Review invoiced revenue, direct trip costs, outstanding invoices, unbilled PODs and pallet liability. Financial summaries require owner access. Missing trip costs are flagged and incomplete margins are withheld.
Compare trips, distance, revenue, fuel, wages, wear costs and cost per kilometre. Review profit and margin where records are complete, and filter trip profitability to the work you need to assess.
Manage delivery rates, review charges from verified PODs and prepare invoices. Export issued tax invoices for a date range in supported accounting formats, with VAT per line. Bulk rate cards and invoices are not yet available.
Photograph a fuel slip and check the litres and price read from it. This records a purchase; it does not measure fuel consumption or identify theft.
Compare available advice, selected plans and advice followed. Missing records are flagged. Results are estimates, not recorded cash or payroll savings.
Review estimated and recorded costs for each truck and trip.
Tamper-evident record after POD is verified.
Review estimated emissions, with measured inputs and assumptions labelled.
Which declared trucks are running jobs and which are standing.
Keep track of what needs to come back and look for work for spare capacity.
Track pallet balances, waste custody, approved retail returns and empty-container turn-ins, with supporting records for follow-up.
Post a load you cannot cover, or pick up work when a truck is standing.
Note: This is a notice board, not a payment system. Vulaway does not hold money between fleets.
Follow deliveries across the carriers you contract.
Track freight across your contracted trucking companies.
From origin through to terminal across carriers.
Problems raised early with photo evidence.
Shippers register and invite fleets onto their carrier list.
Review activity at your port or terminal gate.
Totals across fleets at your gate — not another operator's private truck list.
Port tools suggest whether to go, wait or hold based on available gate and road information. Your team decides when to dispatch.
Good to go
Conditions look workable for a port run right now.
Suggest waiting
Queue or corridor risk is building. A better window may be close.
Hold suggested
Strong case to delay dispatch. Still only advice — you decide.
Check when road and port information was last updated. Missing or older information is labelled so your team can judge whether to rely on it.
Connect Cartrack, Geotab or Ctrack if you already use them. Connected tracker data takes priority over phone location during a trip.
Go, wait and hold suggestions help with port dispatch. Your dispatcher and driver make the final decision.
Create your account, add your trucks and drivers, then plan your first delivery. Your fleet trial runs for 90 days from registration.
No card. 90 days, up to 50 trucks. Then R500 per truck a month — cancel any time.
Start your 90-day fleet trial